Lettings Service Packages

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Our letting services

Here you will find our guide to services available through Staffordshire Knot Estate Agents. Our lettings and property management team cover Newcastle-under-Lyme, the Staffordshire Moorlands and Stoke-on-Trent

We provide a comprehensive range of property marketing, letting, and management services, all designed to streamline the letting process and optimise your rental returns whilst giving you the added extra that you get to pick a charity for us to financially support.

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Property valuation and due diligence

Outstanding approach

A free, no obligation appraisal

We will visit your property and provide you with detailed advice on the lettings process and an accurate rental valuation based on prevailing market conditions.

Legislation and registration

We will work with you to ensure that you are compliant with all current legislative requirements and that you are properly registered as a landlord.

Insurance, finance and taxation

If required, we will ensure that your insurance, financing, and taxation affairs are all in order. Our contacts mean that we can provide you with preferential rates and bespoke financial deals.

Safety and compliance

Your Property Manager will guide you through the various safety and compliance measures you must consider when letting your property

Marketing and viewings

Outstanding approach

Property preparation

How your property is presented can make a significant difference to the level of interest it receives. We will provide you with detailed advice on how to present your property so it appeals to the widest possible pool of prospective tenants.

Market launch

Upon instruction, we will launch your property onto the market using a suite of high-quality images and detailed, persuasive marketing copy. We will make full use of the Staffordshire Knot Estate Agents website and our network of associated online property portals.

Targeting potential tenants

We will use our database of registered applicants and corporate relocation agents to ensure that your property is seen by prospective tenants who have expressed a strong interest in your type of let.

Viewings

We will carry out fully accompanied viewings on your behalf. Our experienced staff will be available to show your property six days a week and in the evenings (depending on your chosen service level and property location).

Remarketing

Outstanding approach

Remarketing

We are proactive in our nature and actually start contacting our tenants inside the last three months of their tenancy to establish their intentions. As soon as a current tenant notifies us of their intention to vacate, we will re-launch your property to the market at a revised rent level subject to your approval. This will be done to minimise any potential void periods and maximise your returns.

Final inventory inspection and report

When a tenant vacates your property, we will carry out a final inventory inspection. We will then produce a detailed checkout report with accompanying images. This will identify areas of liability for which a deposit deduction can be sought.

Tenant selection

Outstanding approach

Assessment and referencing

Finding good tenants is one of the most important parts of the entire lettings process. Your Property Manager will personally assess all prospective tenants and use a specialist referencing agency to carry out rigorous suitability checks.

Deposit collection

Once tenants have been selected, we will collect a deposit and ensure that this is transferred to an approved tenancy deposit scheme, where it will be held for the duration of the tenancy.

Tenancy agreement

We will draw up a tenancy agreement appropriate for your tenancy type and duration. This will be duly served along with all required notices. These will be signed by Staffordshire Knot Estate Agents on your behalf if required.

Inventory and schedule of condition

We will prepare a detailed inventory of contents and a schedule of condition. These will be sent to the tenant. They will be in a format that can be submitted as evidence should any disputes over damage liability arise.

Property management

Outstanding approach

Rent collection

We will collect the rent on your behalf each month and transfer it directly to your chosen account month end. You will receive a detailed monthly statement of account by email. We will ensure that all rent payment issues are identified and dealt with immediately.

Ongoing management and inspections

We will ensure that all safety and compliance testing is current and that all maintenance issues are dealt with promptly. Your Property Manager will carry out regular property inspections and work proactively to enhance the value of your assets.

Rent reviews

Your Property Manager will use their expert knowledge of your property and the market to negotiate annual rent reviews on your behalf. We will ensure that you get the optimal balance between financial returns and tenancy duration.

Our letting expertise

Outstanding approach

In all our work, we focus on delivering the highest possible returns for our landlord clients whilst protecting the underlying value of their investments.

As a leading independent firm of property specialists, we have a deep understanding of residential property as an asset class. Our research team produces detailed market analysis and commentary. This allows us to advise our clients on the strategy that will deliver them the best possible results.

Get in touch with the Staffordshire Knot Lettings and Property Management team today.

Our service packages

Rent collection

For landlords who want a comprehensive marketing and letting service but who want to retain the hands-on management of their property or property portfolio.

Full management

For landlords who want a full marketing, letting, and management service for their property or property portfolio

Rent collection

Outstanding approach

  • Initial property visit and appraisal with one of our letting professionals (without obligation)
  • Detailed advice on the preparation of your property for let and the legal requirements
  • Appointment of your own dedicated Letting Property Manager who will act as your principle contact and advisor
  • Comprehensive marketing material with high-quality images
  • Detailed listing on StaffordshireKnotEstateAgents.co.uk
  • Multiple listings on the very best property advertising portals
  • Notification immediately sent to our substantial database of prospective tenants
  • Accompanied viewings carried out by your Letting Property Manager 6 days a week & out of hours
  • Strict tenant vetting and selection process carried out by your Letting Property Manager
  • Comprehensive referencing of all prospective tenants including a detailed credit reference
  • Production of a detailed inventory document & schedule of condition with accompanying images
  • Negotiation of all tenancy agreement terms on your behalf
  • Use of Staffordshire Knot's comprehensive and constantly updated tenancy agreements
  • Service of the tenancy information pack and all associated documentation
  • Collection of the deposit funds and placement in an approved tenancy deposit scheme
  • Highly effective rent collection with robust credit control procedures
  • Monthly remittance of rental income to your account by BACS
  • Detailed monthly statement showing income and expenditure
  • Effective negotiation and administration of annual rent increases
  • Service of all legal notices in order to obtain vacant possession where required
  • Negotiation and administration of tenancy assignations and renewals where required
  • On-going expert advice from your Letting Property Manager and the wider Staffordshire Knot Property Management team

Full management

Outstanding approach

  • Initial property visit and appraisal with one of our letting professionals (without obligation)
  • Detailed advice on the preparation of your property for let and the legal requirements
  • Appointment of your own dedicated Letting Property Manager who will act as your principle contact and advisor
  • Comprehensive marketing material with high-quality images
  • Detailed listing on StaffordshireKnotEstateAgents.co.uk
  • Multiple listings on the very best property advertising portals
  • Notification immediately sent to our substantial database of prospective tenants
  • Accompanied viewings carried out by your Letting Property Manager 6 days a week & out of hours
  • Strict tenant vetting and selection process carried out by your Letting Property Manager
  • Comprehensive referencing of all prospective tenants including a detailed credit reference
  • Production of a detailed inventory document & schedule of condition with accompanying images
  • Negotiation of all tenancy agreement terms on your behalf
  • Use of Staffordshire Knot's comprehensive and constantly updated tenancy agreements
  • Service of the tenancy information pack and all associated documentation
  • Collection of the deposit funds and placement in an approved tenancy deposit scheme
  • Highly effective rent collection with robust credit control procedures
  • Monthly remittance of rental income to your account by BACS
  • Detailed monthly statement showing income and expenditure
  • Effective negotiation and administration of annual rent increases
  • Service of all legal notices in order to obtain vacant possession where required
  • Negotiation and administration of tenancy assignations and renewals where required
  • On-going expert advice from your Letting Property Manager and the wider Staffordshire Knot Property Management team
  • Arrangement of all safety testing and certification (LGSC, EICR, PAT, etc.)
  • Administration and payment of invoices from rental funds on your behalf, e.g. factoring fees
  • Proactive property maintenance and efficient management of all repairs where required
  • Access to our pre-approved network of efficient and trusted contractors
  • Vacant property management where required between tenancies
  • Regular property inspections with detailed reports and accompanying images
  • Full 24-hour emergency cover for you and your tenants’ piece of mind
  • Detailed final inventory inspection and check-out report at the end of each tenancy
  • Negotiation of deposit deductions and deposit scheme administration
  • Utility and council tax notifications and administration of each change in liability

Letting and estate agents that breaks with convention

A fresh, innovative and bespoke approach to property across Stoke-on-Trent, Newcastle-under-Lyme and the Staffordshire Moorlands; backed up by a real local social purpose.

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